Mental Health Billing Services

Entrust us with your mental health billing services and Bring Ease to Your Practice. Our expert billers and coders handle every aspect of your billing with precision and compliance. Falling among the top-rated medical billing companies in the USA, HelloMDs offers comprehensive solutions for medium to large-sized practices, and special plans for the smaller ones.

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Mental Health Billing Solutions

Trusted Mental Health Billing Solutions for Today’s Dental Practices

Dental practices face high claim rejection rates and delayed payments due to coding errors, a lack of trained billing staff, and evolving insurance rules. Studies show that inaccurate coding can result in annual revenue losses of up to 35%.

At HelloMDs, our dental billing and coding services are managed by AAPC-certified specialists who handle every detail with precision. From claim creation to payer communication, our experts manage every stage of the revenue cycle. With HIPAA-compliant dental billing, transparent communication, and a deep understanding of CDT and ICD-10 coding, we help dental practices avoid denials and accelerate payments.

If you’re a single dentist or managing multi-site clinics, we ensure compliant, accurate, and reliable dental billing solutions that strengthen your cash flow

Challenges Your Practice May Be Experiencing?

Medical billing for mental health is complex and time-consuming. From handling mental health billing codes to ensuring accuracy in documentation and claim submission, even minor oversights can lead to major setbacks, including but not limited to:

Frequent denials - due to incorrect billing codes for mental health.

Delayed reimbursements - from incomplete claim information.

Regulatory compliance - risks under laws like the False Claims Act (FCA).

Credentialing delays - that may stun revenue cycles.

Challenges Your Practice May Be Experiencing

Our Specialized Billing Solutions

At HelloMDs, we don’t rely solely on software automation. We combine advanced billing technology with trained staff, dedicated account managers, and specialized teams who oversee every phase of your mental health billing service process. Here’s how we ensure success:

cpt code

Accurate Coding

Our coders are proficient in ICD-10 and CPT mental health billing codes, ensuring precision from the start.

Dedicated Teams

Having a dedicated team for handling each step of your medical billing minimizes the chances of errors.

scrubbing

Claim Scrubbing

Every claim goes through multiple checks to ensure compliance and reduce rejections.

Transparency

We ensure transparency by simplifying the information and keeping it regularly updated for easy understanding.

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Regulatory Compliance

Our entire operation follows HIPAA regulations, protecting your patients’ confidentiality and your practice’s integrity.

Our Medical Billing Process

01

Patient Eligibility & Verification

Our process starts with comprehensive patient eligibility checks. Before a session begins, we verify insurance coverage, mental health benefits, and patient co-pays. This early step prevents denials and ensures smoother claims processing.

02

Accurate Coding & Charge Entry

Once verified, our experienced coders, depending on the service provided, i.e., therapy, psychiatric evaluation, or behavioral sessions, assign the correct mental health billing codes. With deep expertise in ICD-10 and CPT coding, we guarantee precision and compliance, ensuring faster payments, minimal denials, and adherence to mental health billing guidelines.

03

Claim Scrubbing & Submission

Before submitting any claim, our system runs a detailed scrubbing process to detect missing data, mismatched codes, or payer-specific issues. This step boosts your clean claim percentage and reduces the need for resubmissions, ensuring fast reimbursements.

04

Payment Posting & Reconciliation

Once payments are received, we post them promptly into your system, reconciling each transaction against the original claim. This ensures complete transparency in your revenue cycle and eliminates accounting discrepancies.

05

Denial Management & Appeals

Denied claims don’t end the process. Our specialized denial management team identifies the root cause, corrects errors, and resubmits claims quickly. This proactive approach reduces aging accounts receivable, improves overall reimbursement rates.

06

Reporting & Practice Insights

At the end of each billing cycle, we provide detailed financial reports and analytics. These reports highlight payment trends, denial reasons, and reimbursement timelines. This transparency empowers your practice to track performance, optimize operations, and drive steady financial growth.

Why choose Us

Why Choose HelloMDs For This Service

At HelloMDs, we blend experience, technology, and industry insight to deliver billing solutions that simplify your workflow and strengthen your revenue cycle.

With a HIPAA-compliant infrastructure and a team of AAPC coders proficient in ICD-10 and payer-specific mental health billing codes, we ensure every claim is clean, compliant, and paid faster. Our nearly decade-long experience serving psychiatrists, psychologists, and behavioral health clinics gives us the edge to handle complex cases effortlessly.

By partnering with HelloMDs, you’re not just outsourcing your billing — you’re upgrading your entire mental health billing and credentialing process for accuracy, profitability, and lasting growth.

Mental Health CPT Codes 2025

CPT Codes Usage Medicare Reimbursements (2025)
90791 Diagnostic session NOT involving medication management $167 (approx.)
90792 Diagnostic session involving medication management $188 (approx.)
99203 New patients with a chronic condition, involving less complexity and time required (30 – 44 mins) $109 (approx.)
99203 New patients with a chronic condition, involving less complexity and time required (30 – 44 mins) $109 (approx.)
99204 A patient with progressing illness requiring surgical or medical management; thus requiring 45 – 59 mins $163 (approx.)
Reviews

What Our Clients Are Saying!

The feedback and experiences shared by our clients inspire us to continually improve, innovate, and deliver smarter solutions.
Here’s what healthcare professionals are saying about their experience with HelloMDs.

Since partnering with HelloMDs, our billing efficiency has completely transformed. Their team not only manages coding and claim submissions accurately but also keeps us informed at every step. I can finally focus on my patients knowing our billing is handled by true professionals.

Dr. Sarah Mitchell

Mental health billing is complicated, but HelloMDs made it look effortless. Their denial management and regular reporting have helped us reduce outstanding claims by more than 40%. It’s like having an in-house billing department that truly understands our needs.

Dr. James Carter

What sets HelloMDs apart is their attention to compliance and detail. Their HIPAA-compliant processes and transparent communication have brought peace of mind to my entire team. I highly recommend their services to any mental health provider looking to streamline their billing.

Dr. Emily Thompson

Frequently Asked Questions

Using the right codes can save you from unnecessary rejections and penalties while promoting financial stability.

Having dedicated departments with AAPC-certified coders, and HIPAA compliance at our core, HelloMDs not only manages your billing but boosts your practice’s overall financial health. Get a no-obligation quotation today.

Having satisfied patients is the key to scaling your practice, and that requires your complete focus. Outsourcing your administrative tasks to a medical billing company like HelloMDs may help here in.

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