HIPAA-compliant. AAPC-certified. Transparent pricing.
Get accurate, specialty-specific coding from HelloMDs. We offer expert medical coding services for clinics, physicians, cardiologists, orthopedists and healthcare providers to reduce denials and speed up your revenue cycle.
HelloMDs is among the top medical coding services companies trusted by private practices and specialty providers. We help you outsource coding to experienced, US-based medical coders using secure coding practices and real-time updates. Built for busy doctors, group practices, and specialists seeking compliance-driven coding support.
We’re a trusted partner for small clinics and physicians nationwide. Here’s what makes HelloMDs stand out:
Over 15 years supporting 25+ specialties with compliant, payer-ready coding.
Our AAPC-certified coders are skilled in ICD-10 & CPT with ongoing training.
Tailored support for individual providers, groups, and specialty care teams.
No hidden fees just flexible plans based on your specialty and workflow.
We manage clean submissions with correct modifiers and reduced rework.
Encrypted, secure processes meet all HIPAA and payer documentation standards.
We follow a detailed, transparent, and proven workflow to deliver compliant and revenue-enhancing coding services:
Our process starts with secure collection of patient records, encounter notes, procedure summaries, and diagnostic data. We work directly with your EHR system or accept uploaded documentation through encrypted channels.
We perform a detailed chart analysis to extract critical data points, medical necessity elements, and procedures. This phase ensures documentation supports proper coding and aligns with payer guidelines.
Our AAPC-certified medical coders assign accurate ICD-10, CPT, and HCPCS codes based on your specialty, documentation, and payer-specific requirements. We apply correct modifiers and coding hierarchies for clean claim submissions.
Each code set undergoes dual-layer verification: a peer review followed by a compliance audit using national and local coverage determinations (LCD/NCD), OIG guidelines, and private payer edits.
Once verified, the coded data is formatted and delivered to your billing system or team for submission. We coordinate with your revenue cycle team to align on claim readiness and any missing data.
We offer ongoing communication via dashboards, EHR flags, or email updates. This includes alerts on documentation insufficiencies, repeat denials, and suggested improvements.
HelloMDs provides you with custom reports highlighting claim approval rates, frequent coding errors, and productivity metrics. We work closely with your physicians to improve future documentation habits and clinical note quality.
| Benefits | What It Means for You |
|---|---|
| Improved Reimbursement Rates | Our precision coding ensures maximum reimbursement across payers and specialties. |
| Reduced Claim Denials | We catch errors before submission, reducing delays and rework. |
| Cost-Effective Coding Solutions | Cut overhead with our outsourced coding support while improving quality. |
| Enhanced Documentation Accuracy | Physician documentation feedback leads to cleaner coding and fewer payer disputes. |
| Faster Billing Cycles | Clean claims submitted faster means you get paid quicker. |
| Secure HIPAA-Compliant Workflows | All data is handled in compliance with national security and privacy standards. |
Every review tells a story. The insights and experiences shared by our clients drive us to improve, innovate, and deliver even better solutions. Here’s what healthcare professionals are saying about working with us.
Get the support of certified coders who understand your specialty. Whether you’re dealing with high denial rates, internal capacity limits, or evolving payer rules HelloMDs is here to help.
Schedule your free consultation to improve coding quality, accelerate claims, and gain peace of mind with a true RCM partner.
Yes, our coders specialize in outpatient, surgical, and procedural coding.
We provide E/M, ICD-10, CPT, HCPCS, and specialty-specific coding.
Yes. We offer customized coding packages based on your internal capabilities.
Yes. We provide US-based medical coders trained in compliance and payer rules.
We use encrypted systems, audit trails, and strict HIPAA-compliant coding protocols.
Absolutely. We optimize your coding workflow for speed and accuracy.
Yes. From DME to behavioral health, we support all major specialties.
