Streamline your revenue cycle and eliminate billing delays with Hello MDs’s professional Charge Entry Service. We help healthcare providers capture, validate, and post medical charges accurately so every billable service translates into rightful reimbursement.
We know that up to 80% of medical claims are denied or delayed due to front-end billing errors, and inaccurate charge entry is one of the leading causes. Our expert-driven charge entry solutions reduce these denials, improve clean claim rates, and ensure faster payments from insurance payers.
Outsource charge entry services to HelloMDs, a trusted medical billing partner in the USA, that focuses on patient care while we handle the backbone of your billing workflow. Schedule a Free Consultation Today
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Charge entry is a critical component of the medical billing and revenue cycle management (RCM) process. It involves capturing all billable services provided during a patient encounter and entering them accurately into the medical billing system for claim generation.
An efficient medical charge entry process ensures that patient demographics, insurance details, procedure codes, diagnosis codes, and service fees are recorded correctly. Even minor errors during charge entry can result in claim rejections, delayed reimbursements, or lost revenue.
Our charge entry service goes beyond basic data input. We combine medical coding expertise, compliance checks, and automated validation tools to ensure your charges are complete, compliant, and payer-ready.
HelloMDs tailors charge entry and verification services for lines of speciality and scale, ensuring clean claims from day one.
Services performed during patient visits are manually reviewed from documentation and encounter notes.
Ensuring complete and up-to-date insurance, personal, and visit-related details for every patient.
Services are coded according to CPT, ICD-10, and HCPCS standards, verified manually for compliance.
We identify and fix missing codes, invalid modifiers, and mismatched data before claims are submitted.
New accounts are created with clean setups, and charges are regularly reviewed for systemic issues.
We integrate with your platforms like eClinicalWorks, Kareo, and others while providing clear, ongoing reporting.
Our structured and proven charge entry workflow ensures accuracy, speed, and revenue protection.
We analyze EHRs, EMRs, encounter forms, and clinical notes to identify billable services and verify patient information
Accurate entry of patient demographics, provider details, place of service, and insurance data into the billing system
Appropriate diagnosis and procedure codes are applied using current coding standards to support reimbursement.
Charges are calculated based on your customized fee schedule or payer-specific reimbursement rules.
All entries are reviewed for accuracy, compliance, and completeness before posting.
Clean charges are posted into the RCM system and forwarded for clean claim creation and submission.
Specialized Expertise – Experienced in healthcare-specific coding and payer rules.
High Accuracy – Reduces errors and claim denials through detailed quality checks.
Quick Turnaround – Speeds up charge entry to improve your revenue cycle.
Scalable Support – Easily adapts to your practice size and volume.
Cost-Effective – Cuts down on in-house staffing and training expenses.
System Integration – Works seamlessly with your existing EHR/EMR platforms.
| Benefits | What It Means for You |
|---|---|
| Faster Cash Flow | Quicker charge turnaround leads to faster claim submissions. |
| Fewer Claim Rejections | Thorough verification prevents costly billing errors. |
| Optimized Reimbursement | Clean claims are approved at higher rates by payers. |
| Time & Staff Savings | Your front office and admin team can focus on care, not coding. |
| Compliance & Readiness | Documentation is always ready for audits or payer requests. |
Every review tells a story. The insights and experiences shared by our clients drive us to improve, innovate, and deliver even better solutions. Here’s what healthcare professionals are saying about working with us.
Partner with Hello MDs, a trusted Charge Entry Service provider and transform your revenue cycle with clean claims, faster reimbursements, and predictable cash flow.
It’s the process of inputting coded services into your billing system for claim generation.
Accurate charge entry ensures clean claims, fewer denials, and faster payment.
We provide fully manual charge entry services for higher accuracy and compliance.
Yes, we work with popular platforms like Kareo, Athena, eClinicalWorks, and others.
Yes, all entries undergo manual and automated charge scrubbing for accuracy.
Absolutely. All workflows follow HIPAA and data privacy regulations.
Yes, we share regular reports and dashboards so your team can track performance.
