Count on HelloMDs for prompt and precise healthcare provider-oriented charge entry services. We keep your practice running smoothly and your claims submitted accurately and on time with our integrated charge capture systems and compliant claim submissions. Relax and concentrate on your practice; we take care of everything else.
The process of charge entry service for medical billing refers to in which healthcare services offered during a patient visit are transformed into billable claims. It’s the cornerstone of your revenue cycle management, and any error here can trigger delays, denials, or underpayments. HelloMDs provides fully charge entry services with expert verification, demographic review, and code validation, ensuring your practice submits accurate, compliant, and timely claims. From single-provider clinics to multisite operations, we support practices of all sizes to boost revenue efficiency and eliminate billing gaps.
HelloMDs tailors charge entry and verification services for lines of speciality and scale, ensuring clean claims from day one.
Services performed during patient visits are manually reviewed from documentation and encounter notes.
Ensuring complete and up-to-date insurance, personal, and visit-related details for every patient.
Services are coded according to CPT, ICD-10, and HCPCS standards, verified manually for compliance.
We identify and fix missing codes, invalid modifiers, and mismatched data before claims are submitted.
New accounts are created with clean setups, and charges are regularly reviewed for systemic issues.
We integrate with your platforms like eClinicalWorks, Kareo, and others while providing clear, ongoing reporting.
Our charge entry procedure is designed for security, precision and reimbursement success.
We extract and identify all billable services directly from your documentation or system reports.
Insurance details, provider information, and visit data are confirmed before charge entry.
Codes are assigned according to national guidelines with all relevant modifiers and units accounted for.
Charges are calculated using your fee schedule and payer rules, ensuring no underbilling or duplication.
We review submissions thoroughly prior to submission to spot any mistakes before they can become denials.
Once validated, clean charges are sent directly to your billing software or claim processor.
Specialized Expertise – Experienced in healthcare-specific coding and payer rules.
High Accuracy – Reduces errors and claim denials through detailed quality checks.
Quick Turnaround – Speeds up charge entry to improve your revenue cycle.
Scalable Support – Easily adapts to your practice size and volume.
Cost-Effective – Cuts down on in-house staffing and training expenses.
System Integration – Works seamlessly with your existing EHR/EMR platforms.
| Benefits | What It Means for You |
|---|---|
| Faster Cash Flow | Quicker charge turnaround leads to faster claim submissions. |
| Fewer Claim Rejections | Thorough verification prevents costly billing errors. |
| Optimized Reimbursement | Clean claims are approved at higher rates by payers. |
| Time & Staff Savings | Your front office and admin team can focus on care, not coding. |
| Compliance & Readiness | Documentation is always ready for audits or payer requests. |
Every review tells a story. The insights and experiences shared by our clients drive us to improve, innovate, and deliver even better solutions. Here’s what healthcare professionals are saying about working with us.
Your revenue cycle deserves more than guesswork. Trust HelloMDs for accurate, timely, and compliant charge entry services done manually, every day, by professionals.
It’s the process of inputting coded services into your billing system for claim generation.
Accurate charge entry ensures clean claims, fewer denials, and faster payment.
We provide fully manual charge entry services for higher accuracy and compliance.
Yes, we work with popular platforms like Kareo, Athena, eClinicalWorks, and others.
Yes, all entries undergo manual and automated charge scrubbing for accuracy.
Absolutely. All workflows follow HIPAA and data privacy regulations.
Yes, we share regular reports and dashboards so your team can track performance.
