HIPAA-compliant | Percentage-based pricing | Real-time claim visibility
HelloMDs delivers medical billing services for small practices that reduce administrative burden, improve collections, and streamline financial performance. Our hands-on revenue cycle management (RCM) solutions are designed for practices with limited in-house billing resources that require accuracy, efficiency, and reliable results.
Medical billing for small practices demands a proactive, tailored approach to address challenges such as limited staffing, delayed reimbursements, and administrative strain. At HelloMDs, we offer fully managed, manual medical billing solutions designed to integrate seamlessly with your existing workflows. Our HIPAA-compliant processes ensure accurate claim submissions, faster reimbursements, and complete transparency allowing you to concentrate on patient care while we manage your revenue cycle.
We understand limited staff capacity. Our manual billing workflows are designed for fast turnarounds and minimal disruption.
We work with your current setup no need for digital integration, installations, or platform changes.
Our billing specialists are trained across varied workflows and care environments, adapting to your unique reimbursement patterns.
Charges are manually reviewed and submitted quickly for faster payment cycles.
Stay updated through scheduled status updates and reporting, so you know the status of your medical billing at all times.
Whether you’re a solo provider or growing, our services scale without new systems or retraining.
We manually verify each patient’s insurance eligibility before their appointment, preventing delays from inactive or limited plans.
Our billing team extracts charges from your documentation and applies the appropriate CPT, ICD-10, and modifiers. Each claim is reviewed thoroughly before submission.
Clean claims are submitted within 24-48 hours. Every step is tracked and confirmed for compliance.
We manually post payments, match them against EOBs, and flag underpayments or pending balances.
If a claim is denied, we identify the issue, correct the claim, and handle all payer communications for appeal and recovery.
Receive easy-to-read monthly reports with collection summaries, denial patterns, and key revenue metrics.
| Benefits | What It Means for You |
|---|---|
| Faster Reimbursements | Clean, timely claim submissions accelerate payments. |
| Reduce Overhead | Avoid the cost and complexity of in-house billing operations. |
| Strong Cash Flow | Manual tracking ensures timely payments and reliable cash flow. |
| Lower Denials | Our thorough audits catch issues before submission. |
| Time Saving | Focus on appointments and care, not claim management. |
| Full Transparency | Access dashboards and detailed monthly reports anytime. |
Every review tells a story. The insights and experiences shared by our clients drive us to improve, innovate, and deliver even better solutions. Here’s what healthcare professionals are saying about working with us.
Before HelloMDs, we had consistent billing delays due to frequent coding errors and incomplete submissions. It was affecting our cash flow. Within the first month of switching, their team corrected our billing process, resubmitted the backlog, and improved our claim approval rate dramatically. We now receive payments faster and spend less time chasing rejections.
Our previous billing service gave us no insight into where revenue was being lost. HelloMDs stepped in, conducted a thorough audit, and found over 80 denied claims we didn’t even know about. They recovered most of them within weeks. Their attention to detail and communication is what really stands out.
We were overwhelmed with tracking down reimbursements. Payments were slow, and staff time was getting drained. HelloMDs streamlined everything from eligibility checks to denial handling. They built a custom dashboard for our team to track revenue, and it's been a complete game-changer.
HelloMDs brings speed, clarity, and full accountability to medical billing services for small practices.
We offer percentage-based billing on collections, with no flat fees.
Yes. We adapt to your existing manual or paper-based documentation processes.
All verified and reviewed claims are submitted within 24-48 hours.
Absolutely. Every step is securely handled under strict HIPAA guidelines.
Yes. You get detailed monthly reports and real-time claim status updates.
Yes. We identify root causes and manage corrections and appeals manually.
No. Our services are flexible, transparent, and contract-free.
