Say goodbye to posting errors and manual bottlenecks. HelloMDs offers fully managed payment posting services for small medical practices. From EOBs to ERAs and denial tracking we handle the details so you can focus on patients.
Payment posting in medical billing is more than just entering numbers it’s the backbone of financial clarity and denial prevention. At HelloMDs, our payment posting specialists ensure that every payment whether from payers or patients is posted correctly, reconciled promptly, and flagged for discrepancies when needed. Whether it’s manual EOB posting, ERA automation, or secondary insurance billing, we help practices stay ahead with clean records, reduced rework, and actionable insights.
Ready to simplify your cash posting? Get a free revenue cycle review today.
HelloMDs provides comprehensive payment posting services tailored to medical practices of all sizes. Whether you use a legacy system or cloud-based EHR, our billing team ensures complete and compliant entry of all transactions.
We accurately post patient payments including credit cards, checks, copays, deductibles, and payment plans. Every amount is entered, reconciled, and allocated without delays or errors.
Our billing team posts all insurance payments received via ERA or EOB. We verify the posted amount, adjustments, and match payments to the correct service lines.
We streamline your workflow using automated ERA import tools, minimizing data entry errors. Our team cross-checks every auto-posted transaction for compliance.
For payers that don’t support ERAs, we manually post paper EOBs with full payer reconciliation and notes for transparency
We post all denied claims accurately and mark them for follow-up. With this, any of our teams or yours can begin appeals, reworks, or rebilling at once.
All write-offs, contractual adjustments, and balance transfers are posted with proper categorization to maintain accurate patient and payer ledgers.
HelloMDs follows a structured, high-compliance posting workflow that improves accuracy, reduces aging, and prevents revenue leakage.
We retrieve payment files (ERA, scanned EOBs) daily from payer portals, clearinghouses, or directly from your team.
Our billing team reviews every file to ensure payments align with billed services, authorized adjustments, and expected reimbursements.
We enter payment details (amount, payer, CPT codes, DOS) into your billing system—ensuring accurate application across all accounts.
Any denials, zero-pays, or partial payments are recorded and flagged for further review. Write-offs are categorized and documented.
Patient balances are adjusted accordingly, including copays, deductibles, or outstanding amounts. This ensures accurate billing and improved patient communication.
We generate daily and weekly reports including payment summaries, posting logs, denial counts, and payer trends.
Our team offers real-time support to address anomalies, answer billing questions, and assist with follow-ups or rework.
100% HIPAA-Compliant Posting Workflows
Experienced U.S.-based Posting Specialists
Compatible with All Major EHRs (Athena, AdvancedMD, Kareo, eClinicalWorks, and more)
Daily Payment Posting Entry and Reconciliation
Transparent Audit Trail with Every Transaction
Fully Scalable from Solo Providers to Multi-Site Clinics
Nationwide Service Coverage
| Benefits | What It Means for You |
|---|---|
| Faster Reimbursements | Payments are posted and reconciled daily, speeding up AR cycles. |
| Fewer Denials | Proper posting highlights discrepancies early preventing denied claims. |
| Cleaner Financial Data | Accurate posting improves revenue tracking and forecasting. |
| Patient Clarity | Updated accounts reduce patient confusion and billing complaints. |
| Audit-Ready Compliance | Detailed logs ensure readiness for payer audits and internal reviews. |
Every review tells a story. The insights and experiences shared by our clients drive us to improve, innovate, and deliver even better solutions. Here’s what healthcare professionals are saying about working with us.
Get rid of rework, denials, and outdated logs. HelloMDs gives you the tools and expertise to clean up your payment cycle and boost collections.
It refers to entering payments from insurers or patients into your billing system for accurate reconciliation and AR tracking.
Yes, cash posting is another term for payment posting. Both ensure that every dollar is correctly recorded.
They apply payments to accounts, verify payer details, reconcile discrepancies, and maintain clean ledgers.
Absolutely. We handle both auto-posting and manual workflows with full validation.
Yes. By accurately flagging and documenting denials at the posting stage, we prevent recurring rejections.
Yes. All HelloMDs workflows meet strict HIPAA and CMS compliance standards.
Yes. We work with all leading platforms including Kareo, AdvancedMD, Athena, and more.
